Assign Office 365 Licenses and Roles

Okta is always focused on making the process of getting usersIn Okta literature, we generally refer to "users" as the people who serve as Okta administrators. When we refer to "end users" we are generally referring to the people who the administrators serve. That is, those who use Okta chiclets to access their apps, but have no administrative control. ready for work in Office 365 as easy and quick as possible. One aspect of this relates to assigning a license or a role and Okta can assign these automatically for you.

Licenses in Office 365 enable a user to access the different services in Office 365. You might have several different subscriptions in Office 365. i.e. Enterprise licenses (E3 for example) for your employees and Kiosk (K1) licenses for contractors or seasonal workers.

Okta allows you to choose which of these licenses you want to assign to users. When assigning users via groupsGroups allow you to organize your end users and the apps they can access. Assigning apps to large sets of end users is made easier with groups. (highly advised and described in the previous section) you can assign a whole range of users to one license type. For example, you might take the groups Sales, HR and Finance from your AD domainA domain is an attribute of an Okta organization. Okta uses a fully-qualified domain name, meaning it always includes the top-level domain (.com, .eu, etc.), but does not include the protocol (https). and assign to Office 365 with the E3 license. You may then choose the Contractors group, that is native to Okta, and assign that the K1 license.

When selecting the license, you also get to choose which service to enable. In the image below you can see the “Business Essentials” license type as well as “Business Premium” and that only Exchange and Lync (Skype for Business) have been enabled for this assignment.

Roles in Office 365 are about allowing users the ability to administrate certain services and aspects of Office 365.

In Okta you can choose what roles to assign to users at the time of assignment.

When assigning multiple groups to Office 365 for both license and role assignment, it is important to note the order of the groups.

 

Top