About Groups

UsersIn Okta literature, we generally refer to "users" as the people who serve as Okta administrators. When we refer to "end users" we are generally referring to the people who the administrators serve. That is, those who use Okta chiclets to access their apps, but have no administrative control. must authenticate in order to access network-based services including email, file servers, and business applications. Using groupsGroups allow you to organize your end users and the apps they can access. Assigning apps to large sets of end users is made easier with groups. can help you manage user access on a case-by-case basis.

To help make assigning access to networks and applications easier, you can group users based on common themes. For example, you might create a group called Sales and grant it access to the Sales Documentation folder on a company file server. Or, you might create a group called Company Employees that you assign to the company HR system.

Groups are important tools for identity management systems, and group data typically resides in a directory. Most applications support groups, either at the application level, or within the application to specific resources.

Groups are used in almost every IT department. This document clarifies how groups work in Okta.

Note: When searching for a group, you can search by name, target groups, or use expression conditions.