Assign and unassign apps to users

Assign applications to users

When setting up or managing end user accounts, you can assign the applications you want to display on end usersEnd users are people in your org without administrative control. They can authenticate into apps from the icons on their My Applications home page, but they are provisioned, deprovisioned, assigned, and managed by admins.' My Applications (or Home) page. You can assign applications from the People page or the Applications page.

To assign applications from the People page:

  1. Go to Directory > People.
  2. Click an end user's name.
  3. Select the Applications tab.
  4. Click Assign Applications.
  5. You can select applications from the list of available applications or use the Search box to search for applications by name. Once you have located the application you want to assign, click Assign AppAn abbreviation of application. Essentially, it is a web-based site used to perform any number of specific tasks, and requires authentication from end users by signing in..
  6. Enter sign in information such as the username. Note that this is not the user's Okta sign-in username, but the username the person uses to sign in to the application individually.

    Enter application data options as needed. The required data depends on the application and may include information such as parameters that define the user to the application, profiles, or roles. You may also have to provide credential security options.

  7. Click Save and Go Back.

For details on how to assign applications from the Applications page, see Applications.

You can assign applications to individual users manually, as described above, but you may find it more convenient to assign applications to entire groupsGroups allow you to organize your end users and the apps they can access. Assigning apps to large sets of end users is made easier with groups.. For details, see Importing and Using Groups in Okta.

Unassign users from applications

You can unassign a user from one or more applications, thereby removing the app from the user's My Applications page.

  1. Go to the People page.
  2. Click the end user's name.

  3. Click the X to remove the user's access to the application. This removes the application button from the user's My Applications page.

Note: If the user was assigned to the application as a member of a Group, in order to unassign the user from the application you would need to either move the user out of the group or unassign the application from the entire group.