Manage G Suite Users

1. In Okta, select the People or GroupsGroups allow you to organize your end users and the apps they can access. Assigning apps to large sets of end users is made easier with groups.tab for the Google Apps appAn abbreviation of application. Essentially, it is a web-based site used to perform any number of specific tasks, and requires authentication from end users by signing in..

2. Chose a user or group, then click the right-side Edit button. The Edit User Assignment page appears.

3. Select true from the Manage licenses on create update drop-down menu. See Options for License Management below for details.

4. Click the appropriate check-boxes to assign the license(s).

Caution: Only certain groups of Google licenses can be individually selected, as some groups provide mutually exclusive options. For example: You can assign only one license selection at a time for Google Apps and Google Drive. Choosing more than one results in an error on the Tasks page, and only the first selection is honored.

Deactivating a Google Apps User

When you need to deprovision or deactivate an Okta user from Google Apps, you can do so without compromising the user's Google account. Control this element under Deactivation options on the Edit User Assignments screen.

If both boxes are left unchecked, the user is suspended in Okta and in their corresponding Google account. See details about these options below.

Deactivation options are:

• Do not suspend user: Checking this box prevents the user's account from being suspended in Google after deprovisioning in Okta. The user's Google account remains active.

• Remove all Google Apps licenses: Checking this box insures that, when deprovisioned, Google licenses for this user no longer exist in Okta.

Options for License Management

Manage licenses on create and update

When Okta end usersIn Okta literature, we generally refer to "end users" as the people who have their own Okta home page (My Applications), using chiclets to authenticate into all of their apps. End users do not have any administrative control. When we refer to "users" we are generally referring to the individual(s) who have administrative control. are assigned, or changed in the Universal Directory Profile Editor, choosing true allows any changes in their Google license(s) to be automatically pushed to Google. Choosing false does not push any information.