Update Employee

Clear Empty Values?

Choose an option to update input values:

• If No, keep an existing value if there's no new input value provided. Only fields with new input values are updated.

• If Yes, clear an existing value even if no new input value is provided. All specified input fields are updated, even if there's no new value provided for a field.

  Note:

  The following input fields can't be cleared, even if you select Yes for the Clear Empty Values? option. If you don't provide a new value, the existing value remains.

  • First Name
  • Last Name
  • First Name Yomi
  • Last Name Yomi
  • Gender
  • Employment Status
  • Business Establishment ID
  • Address
  • Resident Card Address
  • Emergency Contact Address
  • Bank Account Setting ID
  • First Time Employees Pension Plan Enrollment
  • Working Student Flag
  • Employment Income Flag
  • Business Income Flag
  • Dividend Income Flag
  • Real Estate Income Flag

Employee

Employee ID

The unique identifier of the employee.

Basic Information

User ID

The unique identifier of the user.

Last Name

Employee family name.

First Name

Employee first name.

Last Name Yomi

Employee phonetic family name.

First Name Yomi

Employee phonetic first name.

Business Last Name

Business family name.

Business First Name

Business first name.

Business Last Name Yomi

Business phonetic family name.

Business First Name Yomi

Business phonetic first name.

Birth Date

Employee birth date. Use YYYY/MM/DD format.

Gender

Employee gender:

Email

Employee email.

Employment Status

Employment Status

Employment status:

• Employed

• On Leave

• Retired

Start Date

Employment start date. Use YYYY/MM/DD format.

Resigned Date

Employment end date. Use YYYY/MM/DD format.

Resignation Reason

Reason for leaving.

Employment Information

Employee Number

Employee number.

Business Establishment ID

Office ID.

The card displays a maximum of 100 choices for this field.

Employment Type

Type of employment:

• Board Member

• Full Time

• Contract Worker

• Permatemp

• Part Time

• Outsourcing Contractor

• Etc

The card displays a maximum of 100 choices for this field.

Position

Employment position.

Occupation

Employment occupation.

Payment Period

Employment payment period:

• Monthly

• Hourly

• Weekly

• Daily

Departments

Departments

Registered department IDs.

Current Address

Country Number

Country number (ISO 3166 numeric value). Required if the address is outside of Japan. Only provide value if the address is outside of Japan.

Zip Code

Zip code. For example, 106-0041. Required if this is a Japanese address. Japanese zip code only. Don't provide a value if the address is outside of Japan.

Prefecture

Administrative jurisdiction of Japan. Required for a Japanese address. Don't provide a value if the address is outside of Japan.

City

City. Required if any other address inputs are provided. Include City and State if the address is outside of Japan. For example, Seattle, WA. If the address is in Japan, only provide the city name. For example, Tokyo.

Street

Street. Required if any other address inputs are provided.

Building

Building. Corresponds to Address 2 input if the address is outside of Japan. For example, APT 200.

Literal Yomi

Phonetic name. Only provide value if the address is within Japan.

Telephone Number

Employees telephone number. For example, 03-0000-0000.

Head of Household Name

Head of household.

Head of Household Relationship

Relationship of head of household.

Resident Card Address

Country Number

Country number (ISO 3166 numeric value). Required if this address is outside of Japan. Only provide a value if the address is outside of Japan.

Zip Code

Zip code For example, 106-0041. Required if this is a Japanese address. Japanese zip code only. Don't provide a value if the address is outside of Japan.

Prefecture

Administrative jurisdiction of Japan. Required if this is a Japanese address. Don't provide a value if the address is outside of Japan.

City

City. Required if any other address inputs are provided. Include City and State if the address is outside of Japan. For example, Seattle, WA. If the address is in Japan, only provide the city name. For example, Tokyo.

Street

Street. Required if any other address inputs are provided.

Building

Building. Corresponds to Address 2 input if the address is outside of Japan. For example, the APT 200.

Literal Yomi

Phonetic name. Only provide value if the address is within Japan.

Resident Card Address Head of Family

Head of household of residence card address.

Resident Card Address Relation Name

Relationship to head of household residence card address.

Commuting Allowance

Commute Route

Commuting route.

Commuter Expense 1

Pass fee for commuting allowance 1.

Commuter Expense Period 1

Duration of commuting allowance 1.

Commuter One-way Fare 1

One-way fare for commuting allowance 1.

Commuter Expense 2

Pass fee for commuting allowance 2.

Commuter Expense Period 2

Duration of commuting 2.

Commuter One-way Fare 2

One-way fare for commuting allowance 2.

Emergency Contact

Emergency Contact Last Name

Family name of emergency contact.

Emergency Contact First Name

First name of emergency contact.

Emergency Contact Last Name Yomi

Phonetic family name of emergency contact.

Emergency Contact First Name Yomi

Phonetic first name of emergency contact.

Emergency Contact Relationship

Emergency contact relationship.

Emergency Contact Telephone Number

Emergency contact telephone number. For example, 03-0000-0000.

Country Number

Country number (ISO 3166 numeric value). Required if the address is outside of Japan. Only provide a value if the address is outside of Japan.

Zip Code

Zip code. For example, 106-0041. Required if this is a Japanese address. Provide the Japanese zip code only. Don't provide a value if the address is outside of Japan.

Prefecture

Administrative jurisdiction of Japan. Required if this is a Japanese address. Don't provide value if the address is outside of Japan.

City

City. Required if any other address inputs are provided. Include City and State if the address is outside of Japan For example, Seattle, WA. If this is a Japanese address, only provide the city name For example, Tokyo.

Street

Street name. Required if any other address inputs are provided.

Building

Building. Corresponds to Address 2 input if the address is outside of Japan. For example, APT 200.

Literal Yomi

Phonetic name. Only provide a value if this address is within Japan.

Account Information

Bank Code

Bank code. For example, enter 0001 for Mizuho Bank.

Bank Branch Code

Branch code. For example, enter 015 for Tsukiji.

Account Type

Account type:

• Savings

• Checking

• Deposit

Account Number

Bank account number. If the account number is fewer than 7 digits, add 0 at the beginning.

Account Holder Name

Name of the bank account holder.

Bank Account Setting ID

Account setting ID.

Salary

Monthly Income Currency

Monthly income (currency).

Monthly Income Goods

Monthly income (goods).

Employment Contract Information

Contract Type

Employment contract type:

• Permanent

• Fixed Term

Contract Start Date

Employment Contract Start Date. Use YYYY/MM/DD format. The value is set to null if Permanent is selected for input Contract Type.

Contract End Date

Employment Contract End Date. Use YYYY/MM/DD format. The value is set to null if Permanent is selected for input Contract Type.

Contract Renewal Type

Type of employment contract renewal:

• Renewal

• Auto Renewal

• None

The value is set to null if Permanent is selected for input Contract Type.

Foreign Residence Information

Foreign Resident Last Name

Foreign resident family name. Must be in all capital letters.

Foreign Resident First Name

Foreign resident first name. Must be in all capital letters.

Foreign Resident Middle Name

Foreign resident middle name. Must be in all capital letters.

Foreign Resident Card Number

Residence card number.

Nationality Code

Nationality code (ISO 3166 numeric value).

Resident Status Type

Status of residence.

Unknown Status of Residence Reason

Reason for unknown status of residence. Enter value if Not Clear is selected for Resident Status Type.

Period of Stay

Foreign residence period of stay. Use YYYY/MM/DD format.

Additional Activity Permission

Permission to engage in activity other than that permitted under the status of residence previously granted.

Dispatch/Contract Work Category

Dispatch or contract work category.

Employment Insurance

Employment Insurance Insured Number

Employment insurance insured number. This is the 11-digit insured person number written on the job separation slip For example, 1234-567890-9

Employment Insurance Insured Number Unknown Reason

Reason for unknown employment insurance insured number. If you don't have an Employment Insurance Insured Number, select a reason:

• No Work Experience

• Never Enrolled

• Unknown

Name of Company Enrolled in Employment Insurance

Name of company enrolled in employment insurance.

Enrollment Start Date

Start date of employment insurance enrollment. Use YYYY/MM/DD format.

Enrollment End Date

End date of employment insurance enrollment. Use YYYY/MM/DD format.

Employment Insurance Eligibility Start Date

Start date of employment insurance eligibility. Use YYYY/MM/DD format.

Employment Insurance Eligibility End Date

End date of employment insurance eligibility. Use YYYY/MM/DD format.

Social Insurance

Welfare Pension Insurance Insured Person Reference Number

Welfare pension insurance insured person reference number. For example, 1234-123456. This is the 10-digit number printed on the pension handbook, basic pension number notification, Nenkin regular mail, national pension premium payment slip, or similar document. If you don't have a number, or if you don't know your number, leave the field blank and select a reason from the Unknown Basic Pension Number Reason input field. If you're a mid-career hire and don't know your pension number, contact your previous employer.

Health Insurance Insured Reference Number

Health insurance insured reference number.

Basic Pension Number

Basic pension number.

First Time Employees Pension Plan Enrollment

Welfare pension first participation flag.

Unknown Basic Pension Number Reason

Reason for unknown basic pension number:

• Non Pensionable

• Unknown

First Employee Pension Plan Company Name

Name of the company that first enrolled in the employees pension plan. Enter if Unknown is selected for Unknown Basic Pension Number Reason.

First Employee Pension Plan Company Address

Address if the company that first enrolled in the employees pension plan. Enter if Unknown is selected for Unknown Basic Pension Number Reason.

First Employee Pension Plan Company Start Date

Enrollment start date of the company that first enrolled in the employees pension. Use YYYY/MM/DD format. Enter if Unknown is selected for Unknown Basic Pension Number Reason.

First Employee Pension Plan Company End Date

Enrollment end date of the company that first enrolled in the employees pension. Use YYYY/MM/DD format. Enter if Unknown is selected for Unknown Basic Pension Number Reason.

Last Employee Pension Plan Company Name

Name of the company that last enrolled in the employees pension plan. Enter if Unknown is selected for Unknown Basic Pension Number Reason.

Last Employee Pension Plan Company Address

Address if the company that last enrolled in the employees pension plan. Enter if Unknown is selected for Unknown Basic Pension Number Reason.

Last Employee Pension Plan Company Start Date

Enrollment start date of the company that last enrolled in the employees pension. Use YYYY/MM/DD format. Enter if Unknown is selected for Unknown Basic Pension Number Reason.

Last Employee Pension Plan Company End Date

Enrollment end date of the company that last enrolled in the employees pension. Use YYYY/MM/DD format. Enter if Unknown is selected for Unknown Basic Pension Number Reason.

Social Insurance Qualification Start Date

Start date for social insurance qualification. Use YYYY/MM/DD format.

Social Insurance Qualification End Date

End date for social insurance qualification. Use YYYY/MM/DD format.

Monthly Standard Income Revision Date

Monthly standard income revision date. Use YYYY/MM/DD format.

Standard Monthly Income for Health Insurance

Standard monthly income for health insurance.

Standard Monthly Income for Employee Pension

Standard monthly income for employee pension.

Spouse Information

Marital Status

Marital status.

Spouse Annual Income

Annual income for spouse.

Tax Information

Tax Classification

Tax classification:

• Column A

• Column B

• Column C

• Reward

• Non-Resident

• No Tax

Disability Type

Disability type:

• General Disability

• Special Disability

Disability Certificate Type

Disability type certificate:

• Physical Disability Certificate, Grade 1
• Physical Disability Certificate, Grade 2
• Physical Disability Certificate, Grade 3
• Physical Disability Certificate, Grade 4
• Physical Disability Certificate, Grade 5
• Physical Disability Certificate, Grade 6
• Mental Disability Certificate, Grade 1
• Mental Disability Certificate, Grade 2
• Mental Disability Certificate, Grade 3
• Medical Rehabilitation, Notebook A
• Medical Rehabilitation, Notebook B

Disability Certificate Type Other Reason

Other reason for disability type certificate. Enter if option Other is selected for input Disability Certificate Type.

Disability Certificate Issuance Date

Issuance date of disability certificate. Use YYYY/MM/DD format.

Working Student Flag

Working student flag.

School Name

Working student school name.

Date of Admission

Working student date of admission.

Student Income

Working student estimated income.

Employment Income Flag

Employment income flag.

Business Income Flag

Business income flag.

Dividend Income Flag

Dividend income flag.

Real Estate Income Flag

Real estate income flag.

Widow/Single Parent Type

Widow or single parent.

Widow/Single Parent Reason

Widow or single parent reason:

• Divorced

• Bereavement

• Unknown

• Unmarried

Notes for Widows and Single Parents

Notes for widows and single parents.

Custom Fields

Custom Field Name - (Custom Field Group Name)

User-defined employee fields. The card displays a maximum of 100 choices for this field.

Various

Status Code