The Administrator Dashboard
The Okta Administrator Dashboard page is the first page you see as an Okta adminAn abbreviation of administrator. This is the individual(s) who have access to the Okta Administrator Dashboard. They control the provisioning and deprovisioning of end users, the assigning of apps, the resetting of passwords, and the overall end user experience. Only administrators have the Administration button (shown below) on the upper right side of the My Applications page.. This page provides you with a summary of key Okta and appAn abbreviation of application. Essentially, it is a web-based site used to perform any number of specific tasks, and requires authentication from end users by signing in. usage and activity and notifies you of any problems or outstanding work to be completed. The side bar provides shortcuts to the most commonly performed tasks.
The following information is shown on the main Dashboard page.
- Status – This is your notification inbox which provides you with a list of tasks you need to complete and past actions you've taken. This section includes search fields for your people and applications.
- Usage – Displays usage and app statistics for your organization. Expand this section to view Apps with Most Sign-Ins and UsersIn Okta literature, we generally refer to "users" as the people who serve as Okta administrators. When we refer to "end users" we are generally referring to the people who the administrators serve. That is, those who use Okta chiclets to access their apps, but have no administrative control. with Most Okta Sign-Ins.
There can be a discrepancy between the number of unique sign-ins shown in the Apps with Most Sign-Ins list and the number in the sidebar of the app usage report. This is because the dashboard counts unique logins per user in Okta, and the sidebar in the app usage report counts unique logins per seat or account in the third-party application. For example, the unique count in the sidebar of the app usage report could be higher than the dashboard count if one person has multiple accounts in a third party application.
- Recent Administrative Activity – Displays select events from the system log (e.g., app configuration or assignment information). Click on the system log shortcut to view everything in the system log.
- Shortcuts – Links to frequently used tasks.
- Reports – Links to each of your reports.
The Tasks Page adds detail to the list of tasks that are displayed in the Status section of the Dashboard page. Links are provided to help you complete the tasks.
If you have a large number of deprovisioning tasks, timeouts might occur when you try to load the Tasks page. Make sure you regularly mark these tasks as completed. You can either select Mark All Complete on the Tasks page or select the Application accounts need deprovisioning link and mark specified tasks as complete. Select Don’t create deprovisioning tasks on the Tasks page if you do not want deprovisioning task alerts to appear on this page.
Tasks are created during group app assignments and individual app assignments. You can convert a group assignment task to an individual assignment; however, the conversion is permanent, as you cannot convert an individual assignment to a group assignment. This conversion is useful if you make a change to the task that a future change to the group could override.
Note: Marking tasks complete processes the tasks on the jobapp servers, so if you are processing a large number, we recommend doing so during off-peak hours.
Admins can create custom notifications to send to their end usersIn Okta literature, we refer to "end users" as the people who have their own Okta home page (My Applications), using chiclets to authenticate into all of their apps. End users do not have any administrative control. When we refer to "users" we are generally referring to the individual(s) who have administrative control.. From this page you can view all custom notifications you have already sent out, delete messages, and create new custom notifications.
- New app assignments. These are automatically sent every time a user is assigned a new app. These are one-time messages and once a user closes the Notification box, the new app assignment message is removed.
- Custom notifications sent by an administrator. The administrator creates and manages these notifications.
As a new admin, the Getting Started with Okta page is a guide to learn the basics, build up your organization, and explore more Okta features. It provides a great pathway through the initial steps of setting up your Okta integration. An icon displays when you have completed an important setup task.