The Administrator Dashboard
The Okta Administrator Dashboard summarizes appAn abbreviation of application. Essentially, it is a web-based site used to perform any number of specific tasks, and requires authentication from end users by signing in. usage and orgThe Okta container that represents a real-world organization. activity and notifies you of any problems or outstanding work to be completed. The side bar provides shortcuts to the most commonly performed tasks.
Contents of the Okta AdminAn abbreviation of administrator. This is the individual(s) who have access to the Okta Administrator Dashboard. They control the provisioning and deprovisioning of end users, the assigning of apps, the resetting of passwords, and the overall end user experience. Only administrators have the Administration button on the upper right side of the My Applications page. Dashboard
|Status||Notification inbox that displays a list of past actions and tasks to be completed. Also includes search for people and applications.|
Displays usage and app statistics for an org. Expand this section to view most frequently used apps and a list of most active users. Note the following:
As a result, the unique count in the sidebar app usage report could be higher than the dashboard count if one person has multiple accounts in a third party application.
|Recent Administrative Activity||Displays select events from the system log (e.g., app configuration or assignment information). Click on the system log shortcut to view everything in the system log.|
Displays a checklist of security features that Okta recommends enabling in order to improve the security posture of your org.
These settings may also be configured by navigating to Security > General.
For more information, see Security Checklist.
|Shortcuts||Links to frequently used tasks.|
|Reports||Links to each of your reports.|
The Tasks Page provides detail about the tasks listed in the Status section of the Dashboard page.
If you have a large number of deprovisioning tasks, timeouts might occur when you try to load the Tasks page. Make sure you regularly mark these tasks as completed. You can either select Mark All Complete on the Tasks page or select the Application accounts need deprovisioning link and mark specified tasks as complete. If you do not want deprovisioning task alerts to appear on this page, select Don’t create deprovisioning tasks on the Tasks page.
Tasks are created during group app assignments and individual app assignments. You can convert a group assignment task to an individual assignment; however, the conversion is permanent, as you cannot convert an individual assignment to a group assignment. This conversion is useful if you make a change to the task that a future change to the group could override.
- Marking tasks complete processes the tasks on the jobapp servers, so if you are processing a large number, we recommend doing so during off-peak hours.
If a user is missing a required attribute that is needed for an application to be assigned, the application will not be assigned at all. In this case the application will not show up in the application in the User Profile page and a task is created on the dashboard. If a provisioning error occurs for an application, the application is still assigned to users, but an error task/warning is displayed in the application list in the User Profile page.
You can create custom notifications to send to your end usersEnd users are people in your org without administrative control. They can authenticate into apps from the icons on their My Applications home page, but they are provisioned, deprovisioned, assigned, and managed by admins.. From this page you can view all custom notifications you have already sent, delete messages, and create new custom notifications.
- New app assignments — These are sent automatically whenever a user is assigned a new app. These are one-time messages; once a user closes the Notification box, the new app assignment message is removed.
- Custom notifications sent by an administrator — The administrator creates and manages these notifications.
Only Super admins can view the Getting Started page because the tasks on that page require Super adminThe super admin receives full access to every item in the Administrative Console and is the only role that can assign administrator roles to other user accounts. Accounts with other administrator role assignments have reduced functionalities to different permission sets. Contact Okta support to create an Okta Mastered account with Super Admin rights. permission. New admins can view the Getting Started with Okta page to learn the basics, build up their organization, and explore more Okta features. Getting Started with Okta is a useful route for setting up your Okta integration. An icon displays when you have completed an important setup task. For details, see Get Started with Okta