Manage dashboard tabs for end users

Managing dashboard tabs allows you to create dashboard tabs for end users and choose the apps that you want to appear on them.


Overview

  • Create up to four dashboard tabs.
  • Drag and drop apps across and within tabs.
  • Preview individual end users' dashboard to see their assigned org-managed apps and the tabs on which they're located.
  • Choose whether to apply the configured dashboard to new, non-activated users or to all activated users.

Caveats

  • To configure this feature, admins must have super admin, org admin, or mobile admin permissions.
  • This feature is not available in the Okta Developer Console.
  • You cannot use this feature to assign or delete apps. For those operations, see The Applications Page.


Apply a dashboard to new, non-activated end users

In their first sign in to Okta, all new end users that you activated after you perform this procedure will see the tabs you created and the apps you placed on them. This allows you to manage end users' first day experience. Once signed in, end users can move apps within and between tabs, create their own tabs and add personal apps, and delete tabs. Tip

  1. Go to Settings > Customization.
  2. Click End-user dashboard.
  3. Configure the dashboard. You can do any of the following:
    • Create a tab. Click the + sign, enter a name, and then click Save. You can create up to 3 tabs.
    • Rename a tab. Hover over a tab and click the pencil icon.
    • Add apps to tabs. Drag and drop apps onto tabs or move apps within the current tab.
    • Delete a tab. First remove all the apps out of the tab, and then click Delete.
    • Preview a users' homepage. For details, see here.
  4. Click Apply dashboard to new users.
  5. Activate user accounts.

Apply a dashboard to all activated end users

  1. Go to Settings > Customization.
  2. Click End-user dashboard.
  3. Configure the dashboard. You can do any of the following:
    • Create a tab. Click the + sign, enter a name, and then click Save. You can create up to 3 additional tabs.
    • Rename a tab. Hover over a tab and click the pencil icon.
    • Add apps to tabs. Drag and drop apps within the current tab or to another tab.
    • Delete a tab. First remove all the apps out of the tab, and then click Delete.
    • Preview an end user's homepage (see below).
  4. Click Apply dashboard to all users.
Important Note

Important

  • Applying a dashboard to all end users overrides the current dashboard configuration for all activated end users in your org, and all their apps are moved to new locations. End users' personal apps are consolidated onto a new tab titled My Apps. These changes cannot be undone.
  • Because this option can significantly change the appearance and organization of end user dashboards, Okta recommends that you notify your end users in advance about the changes they are going to see.
  • It takes some time for your dashboard updates to complete. During the process, buttons are disabled and the dashboard cannot be edited.
  • To confirm that the new dashboard was applied, Okta automatically sends an email to the admin who applied the dashboard to all end users. If any apps are experiencing errors, a unique ID is provided in the email that you can give to Okta Support for remediation.
  • A banner appears on end users' Home page when the admin has customized their dashboard.

Preview an end user's dashboard

You can use the Preview field at the bottom of the page to search for end users and preview their dashboard. Having visibility into end users' dashboards can help you answer questions and resolve issues. You can use this option at any time, independently of the Apply dashboard . . . functions.

Info

Note

Only org-managed apps are visible to admins. Admins cannot see self-service apps or end users' personal tabs.

Related topics

People

The Applications Page

Provisioning and Deprovisioning