Resource permissions

The role-based access control (RBAC) feature in Okta Workflows enables you to restrict permissions on resources to specific roles. Unless otherwise noted, resource permissions are managed using the Workflows Console. See Manage Workflows roles.

Only Okta super admins have access to delegated flows and these are assigned and executed using the Okta Admin Console. See Run a delegated flow.

Only super admins can contact the Okta sales team.

The following tables identify specific resources that each role can access.

Roles

Permission Super Administrator Workflows Administrator Connection Manager Workflows Auditor Unassigned User
Assign Workflows Administrator (in the Okta Admin Console) Positive result Negative result Negative result Negative result Negative result
Assign Connection Manager Positive result Positive result Negative result Negative result Negative result
Assign Workflows Auditor Positive result Positive result Negative result Negative result Negative result
View role assignments Positive result Positive result Positive result Positive result Negative result

Pages

Permission Super Administrator Workflows Administrator Connection Manager Workflows Auditor Unassigned User
View Home page Positive result Positive result Positive result Positive result Positive result
View Flows page Positive result Positive result Negative result Positive result Negative result
View Connections page Positive result Positive result Positive result Positive result Negative result
View Templates page Positive result Positive result Positive result Positive result Positive result
View Settings page Positive result Positive result Positive result Positive result Negative result

Connections

Permission Super Administrator Workflows Administrator Connection Manager Workflows Auditor Unassigned User
Create global connections Positive result Positive result Positive result Negative result Negative result
View global connections Positive result Positive result Positive result Positive result Negative result
View global connections usage Positive result Positive result Positive result Positive result Negative result
Rename global connections Positive result Positive result Positive result Negative result Negative result
Reauthorize global connections Positive result Positive result Positive result Negative result Negative result
Test global connections Positive result Positive result Positive result Negative result Negative result
Delete global connections Positive result Positive result Positive result Negative result Negative result

Folders

Permission Super Administrator Workflows Administrator Connection Manager Workflows Auditor Unassigned User
Create folders Positive result Positive result Negative result Negative result Negative result
Create subfolders Positive result Positive result Negative result Negative result Negative result
Move folders Positive result Positive result Negative result Negative result Negative result
Modify folders Positive result Positive result Negative result Negative result Negative result
Modify subfolders Positive result Positive result Negative result Negative result Negative result
Duplicate folders Positive result Positive result Negative result Negative result Negative result
Export folders Positive result Positive result Negative result Negative result Negative result
Import folders Positive result Positive result Negative result Negative result Negative result
Delete folders Positive result Positive result Negative result Negative result Negative result
Delete subfolders Positive result Positive result Negative result Negative result Negative result

Flows

Permission Super Administrator Workflows Administrator Connection Manager Workflows Auditor Unassigned User
Create flows Positive result Positive result Negative result Negative result Negative result
View flows Positive result Positive result Positive result Positive result Negative result
Execute flows Positive result Positive result Negative result Negative result Negative result
Activate or deactivate flows Positive result Positive result Negative result Negative result Negative result
Cancel flows Positive result Positive result Negative result Negative result Negative result
Modify flows Positive result Positive result Negative result Negative result Negative result
Delete flows Positive result Positive result Negative result Negative result Negative result

Export flows

 Positive result Positive result Negative result Negative result Negative result

View Execution History

 Positive result Positive result Negative result Positive result Negative result

Activate or deactivate Execution History

 Positive result Positive result Negative result Negative result Negative result
Clear Execution History Positive result Positive result Negative result Negative result Negative result
View Flow Chart Positive result Positive result Negative result Positive result Negative result
Move flows between folders Positive result Positive result Negative result Negative result Negative result
Duplicate flows Positive result Positive result Negative result Negative result Negative result

Tables

Permission Super Administrator Workflows Administrator Connection Manager Workflows Auditor Unassigned User
Create tables Positive result Positive result Negative result Negative result Negative result
View tables Positive result Positive result Negative result Positive result Negative result
Export tables Positive result Positive result Negative result Negative result Negative result
Modify tables Positive result Positive result Negative result Negative result Negative result
Delete tables Positive result Positive result Negative result Negative result Negative result
Move tables Positive result Positive result Negative result Negative result Negative result
Duplicate tables Positive result Positive result Negative result Negative result Negative result

Files

Permission Super Administrator Workflows Administrator Connection Manager Workflows Auditor Unassigned User
Download files Positive result Positive result Negative result Negative result Negative result
View files Positive result Positive result Negative result Positive result Negative result

Templates

Permission Super Administrator Workflows Administrator Connection Manager Workflows Auditor Unassigned User
Install templates Positive result Positive result Negative result Negative result Negative result
Access template resources Positive result Positive result Positive result Positive result Positive result

The Install templates permission means that the user can add a template into Okta Workflows.

The Access template resources permission means that the user can browse the templates on the Templates page and view all template details (names, descriptions, and images).